What is a repository?
A repository is an online archive.
It is designed to make UWIC's research output available on the Web
so that it can be searched using search engines and online tools.
Who do I contact for help? E-mail: dspace@uwic.ac.uk
Phone: 029 2041 6277
Internal extension: 6277
How do I add my
research? Once you are
authorised to submit, enter the bibliographic
details of your research into the online form, then
upload the file(s) containing the full text of the
item. You are advised to check the
copyright policy of your publisher, but we will
always carry out further checks, to avoid any
mistakes or liabilities.
Please
contact us if you need any help.
Am I allowed to
add my research? To be eligible to
deposit an item in the repository, you must fulfil the
following requirements:
You must be a staff member or postgraduate student at University of Wales Institute Cardiff.
You must have the permission of the copyright owner(s) of the item to
deposit the material in an open-access repository. You should seek the
permission of all co-authors where necessary.
If the item has been published elsewhere, you must have the permission of the publisher to
deposit the item. Most
publishers' policies can be found
online, and you can contact us
for advice.
These policies may change from time to time and
are dependent on individual Schools.
Please
contact us to be
authorised to submit to the relevant collections. We
will provide any initial advice you may need.
What is your policy on removing material??
If the administrators of UWIC's Repository are notified of a potential breach of
copyright, or receive a complaint indicating a violation of publishers' rules or
other relevant concern, the item involved will be removed from the repository as
quickly as possible pending further investigation.
Where the grounds for complaint are considered plausible, the material will be
permanently withdrawn from the repository. (N.B. This may take some time if it
is necessary for University of Wales Institute Cardiff to seek legal advice to
resolve the complaint).
The full policy is available here
here
What does the
repository store?
It holds:
journal papers
conferences papers
book chapters
technical reports
and other major forms of academic research content, plus any
kind of digital object, for example
presentations
posters
computer programs
images.
In some subjects it is normal to deposit pre-prints as well as published
research papers.
Please contact us
if you would like to discuss any other type of
content.
Does my publisher
allow me to add my research? Most publishers are happy for
authors to self-archive copies of their papers. You
can check your journal or publisher's policy using
the forms below:
What is the
difference between a pre-print and a post-print? The 'pre' and 'post' refer to the peer review
process:
A pre-print is the version of an
item that has not yet undergone the peer review
process.
A post-print is the version of an
item that has undergone the peer review process.
It is best if you keep copies of these versions
and keep track of the different versions when you
submit your work to a publisher. This reduces
problems in depositing the item later.
Am I obliged to
transfer copyright to a publisher? Your
copyright is
normally your own property unless you transfer
it to another party, and you are not obliged to
transfer it to anyone.
However, many academic
publishers ask that you transfer it to them as a
condition of publication. It is worth asking whether
they will accept instead a non-exclusive licence to
be the sole commercial journal publisher, or even to
retain the right to re-publish elsewhere later,
perhaps after an agreed period.
Details of JISC's
example Licence to Publish are available
here.
What are research councils' policies on
depositing? In keeping with the Research
Councils UK (RCUK) guidelines, major research
councils and other funding bodies now require research, produced with their funding,
to be deposited in an open access
repository.
Full details are
available from SHERPA
JULIET and a summary is provided below:
AHRC Arts & Humanities Research Council
BBSRC Biotechnology & Biological Sciences Research
Council
ESRC Economic & Social Research Council
MRC Medical Research Council
NERC Natural Environment Research Council
STFC Science and Technology Facilities Council
The following also have similar policies:
Wellcome Trust ERC European Research Council (EU)
NIH National Institutes of Health (USA)
Why am I asked to
log in when I try to access full text? Access to all undergraduate and postgraduate
(Masters level) dissertations is restricted to UWIC
staff and students.
The full text of published articles is sometimes
restricted by publisher's policies.
Where this happens, we include a link
to an online version of the article, where
one exists, so that users at institutions that
subscribe to that journal can read the full text.
Which theses and
dissertations must be deposited? From 2008/9, the following categories of successful
theses and dissertations must be deposited in the
repository (in addition to the paper copy):
Research theses (e.g. PhD)
in their final corrected form
Postgraduate taught masters' dissertations
(e.g. MA and MSc)
Undergraduate dissertations (e.g. BA)
Your School is responsible for overseeing
this, but please contact us if
you have any queries. Theses and dissertations before
2008/9 can be deposited on a voluntary basis.
Am I allowed to
include copyright material in my thesis or
dissertation? You should never reproduce
any substantial extracts or any other
copyright materials such as tables, diagrams,
illustrations or photographs without obtaining prior
permission from the copyright holder.
Copying for
non-commercial research or private study is
permitted to a certain extent, provided that it does
not undermine in any way the commercial interests of
the copyright holder. You should, of course, always
acknowledge your sources.
What file formats
do you recommend? Any file format can be
stored in the repository.
Although there is no
preferred format, on most computers it is easy to
download and view PDF files (providing the
correct software is installed). The PDF format
is also used by the majority of publishers.
It is best, wherever possible, to supply the file
in both the original format (e.g. Word) and in a PDF
version.
How can I convert
my item to PDF?
Any type of file that can be printed can be
converted into a PDF, this includes all Microsoft
Office documents, text and image files.
Click the Office Button at
the very top left of the screen (the circle).
Highlight Save As
Select PDF or XPS
Choose where you want to save it.
For assistance with converting other file formats
please contact us.
Can I automatically
generate a list of my items? Yes, you can.
The example below can be used to
retrieve a list of your deposited material:
Author list: http://repository.uwic.ac.uk/export/Surname, Firstname/Citations.html
(include the space or replace it with %20)
Include the code below in an HTML tag on the page where you wish it displayed: <?php include("http://repository.uwic.ac.uk/export/Surname,%20Firstname/Citations.html");
?>
(note: you must use %20 instead of the
space)
Note: You will need to:
(1)
be able to use PHP
(2) change the extension of your .html or .htm
file to .php
If you need any help with this, or want to ask
about a different method to include these links,
please contact us for further
details.
